Flying Club Software for European Clubs: Euros, VAT and Invoices Your Accountant Can Use

Much of the best-known flying club software — FlightCircle, Coflyt, Holdshort — is built for the United States and priced in dollars. A club in the Netherlands, Germany, France or the UK invoices its members in its own currency, may have to add VAT, and hands its invoices to an accountant. Pilot-Next is built in the Netherlands, prices in euros and runs in Frankfurt. Below: what it does for a European club, and how the European flying club platforms compare, read on their own websites.

Which flying club management software works well for European clubs?

A European club needs its own currency on the invoice, VAT per line where the club charges it, and invoices its accountant can process. Pilot-Next is built in the Netherlands for that: it invoices in euros or 41 other currencies, sets a VAT rate on every flight rate, prints the club’s IBAN, registration and VAT number on each invoice, and can send every invoice as a PDF plus a UBL e-invoice file to the club’s accounting inbox — or, on request, post it straight into Exact Online. Of the European platforms we read on their own websites between 28 September 2026 and 30 September 2026, Aviatize, OpenFlyers, Vereinsflieger, AeroSuite, 4fly, Flylogs, Repulion, Flightnet, FLYLOG.io, Avibase, Aircraft Info Desk, ameavia, Aviation Helper and Aerogest also serve European clubs; the table below shows what each says about price, VAT, accounting and languages.

Read on each vendor's own website on 28 September 2026 (Repulion and Flightnet on 29 September 2026, Aircraft Info Desk, ameavia, Aviation Helper and Aerogest on 30 September 2026); quotes are the vendor's own words, translated where the site is not in English. “Not stated” means the site does not say — not that the feature does not exist. US-focused platforms such as FlightCircle and Coflyt are compared in the flying club software comparison.

What are alternatives to FlightCircle for a flying club in Europe?

FlightCircle publishes one price, $10 per aircraft or simulator per month in US dollars, shown as an image on its homepage (read on 28 September 2026). A European club that wants to invoice its members in its own currency with VAT can look at platforms built in Europe: Pilot-Next from the Netherlands, OpenFlyers and Aerogest from France, Vereinsflieger, AeroSuite, Aircraft Info Desk and ameavia from Germany, Flylogs from Barcelona, FLYLOG.io from Prague, Avibase from Austria, Flightnet and Aviation Helper from Switzerland, Repulion from the Netherlands, 4fly, which names the French federations FFA and FFPLUM, and Aviatize, which has pages for German and Dutch flight schools. The table above compares what each says about price, VAT, accounting and languages.

Feature by feature: Pilot-Next vs FlightCircle.

Can Pilot-Next invoice in euros and other European currencies?

Yes. Each club chooses one invoicing currency, and every rate, invoice and account balance of that club is in it. The 42 currencies include EUR, GBP, CHF, SEK, NOK, DKK, PLN, CZK, HUF and RON. Pilot-Next’s own subscription is priced in euros whatever currency the club invoices its members in.

How does Pilot-Next handle VAT on flight invoices?

Every rate — per hour or per booking, per aircraft or per pilot — carries its own VAT rate, from 0% upward, and where VAT applies each invoice line shows the rate and the VAT amount, with the total VAT of the invoice below. Whether a club has to charge VAT on flying depends on the country and on the club’s own status; where it does not, the rate is simply 0%. This is a description of the software, not tax advice.

Rates and how flown hours become a charge are explained in aircraft scheduling software; whether to bill on Hobbs or Tacho time is a choice per aircraft.

How do flight invoices get into the club’s accounting?

Next to the PDF of every invoice, Pilot-Next generates a UBL XML file, the structured e-invoice format that accounting packages read. A club can switch on an export mailbox: each new invoice is then e-mailed with both files attached to the address it sets, for instance the invoice inbox of its accounting package or its bookkeeper. The PDF carries the club’s IBAN, chamber of commerce number and VAT number when they are filled in. A club that keeps its books in Exact Online (Netherlands) can ask Pilot-Next support to connect it: each finalised invoice is then posted as a sales entry in the club’s Exact administration, one customer per pilot, on the revenue account and VAT code the club chooses and with the PDF attached, and payments the club records in Exact Online come back to the pilot’s balance in Pilot-Next.

Every invoice is also booked to the pilot's own account balance, next to the deposits an administrator records, so the club sees who owes what without a separate spreadsheet — how co-owners settle up.

Where is the data of a European club stored?

The Pilot-Next application and its database run in Frankfurt, Germany. Invoice PDFs and profile pictures are stored in an Amazon Web Services region in the EU, and e-mail is sent through Strato in Germany. Only the club’s own subscription payment goes through Stripe in the United States; the privacy policy lists every processor.

Privacy policy and processors

What does Pilot-Next cost for a European club?

The prices are in euros and per club, not per aircraft or per member: SOLO is free forever for 1 aircraft and 1 pilot, BASIC costs €9 a month for 1 aircraft and 5 pilots, PRO €18 a month for 2 aircraft and 10 pilots, and ULTRA €45 a month for unlimited aircraft and pilots, all billed annually. SOLO asks for no payment details.

What a club aircraft costs per flight hour, in euros at a European price level, is in the aircraft ownership cost calculator; which inspections it has to track under EASA Part-ML is on aircraft maintenance tracking.